Keep access-system history, HVAC warranties, elevator inspections, camera notes, vendor emails, and turnover knowledge searchable.
Capture the thing in front of you, dump the documents you already have, and let the AI extract, connect, and clean up the record before you ask for answers.
Nameplate photo, manual, receipt, invoice, voice note, email, or spreadsheet.
OctoVault reads the input, extracts useful details, and links proof to the right record.
Answers show the source and call out what the AI still needs from you.
Your team should not have to build a perfect database before the product becomes useful. OctoVault starts with messy inputs and turns them into practical memory.
A nameplate or equipment photo starts the record. OctoVault pulls out the useful identity clues and keeps the image as a source.
Say what happened after a repair or contractor visit. The note becomes searchable service context instead of disappearing in someone's phone.
Manuals, warranties, invoices, old spreadsheets, PDFs, and emails can land messy. OctoVault classifies and connects them to the right record.
Ask an OctoVault-style question about what happened, what is covered, or what is missing. The example answer shows the sources it used.
Each input becomes part of a living record with sources and missing-information prompts.
Find the right manual without digging through folders or binders.
Example source: Manual PDF
Know what is covered, when it expires, and which proof is missing.
Example source: Warranty card
Keep repairs, visits, invoices, and notes tied to the right item.
Example source: Service invoice
Preserve who visited, what they said, and what they recommended next.
Example source: Vendor email
Turn payment records into useful operating history.
Example source: Invoice
Start records from the real equipment in front of you.
Example source: Phone photo
Capture practical know-how without typing.
Example source: Voice memo
Keep useful context when staff, volunteers, vendors, or board members change.
Example source: Team note
Facility memory that stays even when managers or vendors change.
OctoVault is designed around capture first. The structure comes after the information is in.
Take a quick phone photo. OctoVault starts the record from the real equipment in front of you.
Dump manuals, warranties, invoices, spreadsheets, PDFs, and photos into the ingest place without folder setup.
Record what happened, what the contractor said, or what a retiring employee knows before it disappears.
OctoVault extracts details, links sources, groups related proof, and flags what is still missing.
Ask when it was last serviced, what fixed it last time, or which warranty proof is missing.
Gate service notes
Access-system vendor emails
Upload the next missing proof before the next issue.
No current gate warranty has been uploaded yet.
Missing: No current gate warranty has been uploaded yet.
Early access is available for launch customers. Your records stay exportable.
Pick the path that matches your moment: an early-access request, an example answer, a starter template, or a call with the team.
Yes. The page is for practical facility records without a long setup project.
Yes. Contractor notes, invoices, emails, photos, and recommendations can all become part of the facility memory.
Most teams can create the first useful record in minutes: take a photo, upload or forward one document, add one note, then ask a question.
No. OctoVault is designed for messy inputs. You contribute photos, notes, emails, and documents; the system organizes the memory around equipment, facilities, sources, and gaps.
No. OctoVault starts as software for the records, documents, and knowledge you already have.
Yes. The promise is simple: your records remain yours, and exportability stays part of the product plan.