Pricing
Free for your first month · No credit card
Unlimited teammates on every paid plan — the floor tech who captures a fix is never a line item.
Free for your first month — every feature unlocked, no credit card. Your workspace opens on the first click.
OctoVault by Innovate-Ops — equipment maintenance record software for small operators. Questions first? Call (226) 243-0172.
Start with one machine, one nameplate photo, and one repair invoice. Ask what fixed this last time. Prefer to talk? Call (226) 243-0172.
One site, ten machines.
or $590 a year — two months free
or $1,390 a year — two months free
or $3,990 a year — two months free
Single sign-on, integrations, custom roles, a security review and an agreed service level. Priced as an annual agreement once we understand the estate.
All prices in Canadian dollars, per site, per month. Your whole team is included on every plan — operators, managers and contractors are never a line item.
Stop paying and you keep a free workspace. Your records are never held hostage — we export everything on request.
Churches and non-profits: most qualifying community setups are no-cost — see the churches page or ask about the program.
Setup help — priced separately, one time
You never have to buy this. Plenty of customers load their own records. But if you would rather hand it over, here is what it costs — quoted and agreed before anyone starts.
You send what you have. We organise your first equipment records with you and show your team how to keep it going.
The boxes, the shared drive, the inbox, the photos on somebody's phone. We turn the whole mess into records with the proof attached.
Only if you want more than the agreed scope, and only up to a cap you approve first. No open-ended bills.
Our end of it: if we cannot produce the starting set of equipment records we agreed on within 30 days of receiving your material, the setup fee is refunded.
Founding customers: this is currently free for your agreed starting scope — the offer at the top of this page.
Per-user maintenance tools get expensive the moment operators, managers, trustees and contractors all need access — so people stop being added, and the records stop being trustworthy. OctoVault includes your whole team on every plan, including the free one.
Access paths
Start with one equipment record. Nothing to install.
Send us what you have and we'll load your first records with you so your team starts from organized equipment history.
Open the app on the free plan, then pick a paid one when the answers are useful. Setup help is a separate one-time quote, agreed before any work starts.
Three ways to start
Most people never need us. The offer is there anyway.
Open the app and photograph one nameplate. Your first equipment passport takes under five minutes. Free for your first month, every feature unlocked, no credit card.
Open OctoVault appTwenty minutes with the people who built OctoVault. Bring one machine and you leave the call with its record made.
Book a timeHand over the boxes, the shared drive, the inbox. Guided setup (from $750) and full data rescue (from $1,500) are free for founding customers right now — in exchange for honest feedback.
Help is optional
Guided setup: send what you have; we organize the first equipment records with you. We reply within one business day.
What to try first: Start with one machine, one nameplate photo, and one repair invoice. Ask what fixed this last time. Your records stay exportable, and every answer shows the sources behind it.
FAQ
Yes. Unlimited teammates on every paid plan. We never charge per technician.
You can open the app today on the free plan and upgrade when the answers are useful. Every paid plan is priced per site with unlimited teammates. Loading your records for you is a separate one-time service, quoted before any work starts.
You keep a free workspace (1 facility, 10 machines), and we export everything for you on request. Your records are never held hostage.
Yes — they're a service lane, not a sales target. Most qualifying church and non-profit setups are no-cost; ask about the community program.
