Pricing
Choose a plan for your Location.
Equipment records and service history without a full CMMS rollout. Free 30-day self-serve trial, full access, no card.
OctoVault by Innovate-Ops — equipment service records and repair history for small operators. Questions first? Call (226) 243-0172.
Start with one machine, one equipment label photo, and one repair invoice. Ask what fixed this last time. Prefer to talk? Call (226) 243-0172.
One Location, ten machines.
or $590 USD a year — two months free
or $1,390 USD a year — two months free
or $3,990 USD a year — two months free
Single sign-on, integrations, custom roles, a security review and an agreed service level. Priced as an annual agreement once we understand the estate.
Monthly software plan prices above are in US dollars per Location, per month. Annual agreements and one-time services are priced separately. Your whole team is included on every plan — operators, managers and contractors are never a line item.
Stop paying and you keep a free workspace. Your records remain exportable — we export everything on request.
Churches and Christian ministries: free access after Dennis confirms your organization. Other non-profits can ask about the community program — see the churches page or ask about the program.
Setup help — priced separately, one time
You never have to buy this. Plenty of customers load their own records. But if you would rather hand it over, here is what it costs — quoted and agreed before anyone starts.
You send what you have. We organise your first equipment records with you and show your team how to keep it going.
We organize your existing files and photos into equipment records with their sources attached.
Only if you want more than the agreed scope, and only up to a cap you approve first. No open-ended bills.
Our end of it: if we cannot produce the starting set of equipment records we agreed on within 30 days of receiving your material, the setup fee is refunded.
Founding customers: this is currently free for your agreed starting scope — the offer at the top of this page.
Per-user maintenance tools get expensive the moment operators, managers, trustees and contractors all need access — so people stop being added, and the records stop being trustworthy. OctoVault includes your whole team on every plan, including the free one.
Two distinct offers
Free 30-day self-serve trial, full access, no card.
Founding-customer guided setup is free for the agreed starting scope in exchange for honest feedback.
After 30 days, choose the free plan or a paid plan. Your records stay yours either way.
Three ways to start
Most people never need us. The offer is there anyway.
Open the app and photograph one equipment label. Free 30-day self-serve trial, full access, no card.
Create your free account — no cardTwenty minutes with the people who built OctoVault. Bring one machine and you leave the call with its record made.
Book a timeFounding-customer guided setup is free for the agreed starting scope in exchange for honest feedback. Send the photos, PDFs or spreadsheet you already have; this is separate from the self-serve trial.
Tell us what you haveHelp is optional
Founding-customer guided setup is free for the agreed starting scope in exchange for honest feedback. We reply within one business day.
What to try first: Start with one machine, one equipment label photo, and one repair invoice. Ask what fixed this last time. Your records stay exportable, and every answer shows the sources behind it.
FAQ
Yes. Plans are priced per Location. See the plan details for included access.
You can open the app today on the free plan and upgrade when the answers are useful. Every paid plan is priced per Location for your Location. Loading your records for you is a separate one-time service, quoted before any work starts.
You keep a free workspace (1 Location, 10 machines), and we export everything for you on request. Your records remain exportable.
Yes — they're a service lane, not a sales target. Churches and Christian ministries can access OctoVault free. Create an account, then reply to Dennis to confirm your organization's free church access. Other non-profits can ask about the community program.
