Security & trust

Built to be checked, not believed.

OctoVault's whole job is trustworthy answers about your equipment. That only works if the product shows its sources — and its limits.

Equipment records and service history without a full CMMS rollout. Free 30-day self-serve trial, full access, no card.

Create your free account — no card Free founding-customer guided setup

OctoVault by Innovate-Ops — equipment service records and repair history for small operators. Questions first? Call (226) 243-0172.

Founding-customer guided setup is free for the agreed starting scope in exchange for honest feedback.

Start with one machine, one nameplate photo, and one repair invoice. Ask what fixed this last time. Prefer to talk? Call (226) 243-0172.

Answers cite sourcesMissing proof is called outRecords stay exportableYou approve every fact

Answers cite your records

Ask OctoVault builds answers only from the records in your workspace and shows which ones. No mystery sources, no invented facts.

Missing proof is called out

When the warranty isn't on file or a document couldn't be read, the answer says so — in amber, as a first-class result. Gaps are never papered over.

Your records stay exportable

We export everything for you anytime you ask — a standing promise with a one-business-day turnaround.

Workspace isolation

Every customer workspace is isolated from every other, and automated isolation tests run on every build before it ships.

Operational limits are explicit

OctoVault shows its sources, calls out missing proof, and makes guided setup available for teams that want help loading their first records.

Your documents are never demo material

Public demos and screenshots use a made-up sample workspace. Customer documents are never shown outside your workspace without written permission.

What we don't claim: OctoVault does not replace your maintenance program, control equipment, or predict failures. It organizes equipment maintenance memory: records, sources, gaps, and handoff context your team can search and ask.

Three ways to start

Start on your own, or let us do it with you.

Most people never need us. The offer is there anyway.

Do it yourself

Open the app and photograph one nameplate. Your first equipment record takes under five minutes. Free 30-day self-serve trial, full access, no card.

Create your free account — no card

Free 20-minute call

Twenty minutes with the people who built OctoVault. Bring one machine and you leave the call with its record made.

Book a time

We load it for you

FREE RIGHT NOW

Founding-customer guided setup is free for the agreed starting scope in exchange for honest feedback. Send the photos, PDFs or spreadsheet you already have; this is separate from the self-serve trial.

Tell us what you have

Help is optional

Rather not do the loading yourself?

Founding-customer guided setup is free for the agreed starting scope in exchange for honest feedback. We reply within one business day.

What to try first: Start with one machine, one nameplate photo, and one repair invoice. Ask what fixed this last time. Your records stay exportable, and every answer shows the sources behind it.

FAQ

Short answers for busy operators.

Where does my data live?

In your own workspace, isolated from every other customer and verified by automated tests on every build. Real records onboard through guided setup — and we export everything for you anytime you ask.

What happens if OctoVault cannot read a document?

It tells you. The file is saved either way, marked "could not read yet," and the record's Missing list shows what still needs a better copy. Honest gaps beat confident guesses.

Do you use my documents for demos or marketing?

No. Public demos and screenshots use a sample workspace with made-up records. Your documents are never shown to anyone outside your workspace without written permission.

Is this ready for production?

OctoVault is available through the app and guided setup. Start with one equipment record, verify the sources, and expand from there when the workflow fits your team.

Create your free account — no card Free guided setup