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Equipment maintenance tracking software · maintenance tracker

Equipment maintenance log software you can ask.

Every repair and maintenance log entry — service history, manuals, warranties, invoices — kept on the machine it belongs to. Maintenance tracking software you can ask: what fixed this last time? The answer shows its sources. No CMMS complexity — built for small operators: shops, storage, facilities.

Equipment maintenance log software for small operators. Free 30-day self-serve trial, full access, no card.

Create your free account — no card Book a 20-minute setup

OctoVault by Innovate-Ops — equipment maintenance record software for small operators.

An OctoVault equipment record for a Bambu Lab X1-Carbon 3D printer, showing make, model, serial and site, with its attached service history: three dated service emails and a service invoice.
An OctoVault equipment record and its service history.

Founding-customer guided setup is free for the agreed starting scope in exchange for honest feedback.

We’ll load your first records with you on the call — bring one machine, a nameplate photo is enough.

Answers cite sourcesMissing proof is called outRecords stay exportableYou approve every fact

The maintenance log, in three lines

WHAT IT STORESService history, manuals, warranties and invoices — on the machine they belong to, not in five folders.
WHAT THE AI DOESAsk “what fixed this last time?” — the answer arrives with its sources attached, and gaps are called out instead of papered over.
WHAT IT COSTSFree for founding customers right now, in exchange for honest feedback. Paid plans are flat per site, never per technician.

What you can ask

What fixed this last time?When was the forklift last serviced?Is the compressor still under warranty?What's missing from this machine's log?

Why operators trust it

Answers cite sources

Every serious answer points at the records behind it — invoice, manual, note, photo.

Missing proof is called out

Gaps show up in amber, not papered over. “Missing” is a first-class answer.

Records stay exportable

Your records are never held hostage — we export everything for you anytime you ask.

Operational limits are explicit

OctoVault shows sources, flags missing proof, and makes guided setup available when your team wants help.

Three ways to start

Start on your own, or let us do it with you.

Most people never need us. The offer is there anyway.

01

Do it yourself

Open the app and photograph one nameplate. Your first equipment record takes under five minutes. Free 30-day self-serve trial, full access, no card.

Create your free account — no card
02

Free 20-minute call

Twenty minutes with the people who built OctoVault. Bring one machine and you leave the call with its record made.

Book a time
03

We load it for you

FREE RIGHT NOW

Hand over the boxes, the shared drive, the inbox. Guided setup (from $750) and full data rescue (from $1,500) are free for founding customers right now — in exchange for honest feedback.

Tell us what you have

Help is optional

Rather not do the loading yourself?

Guided setup: send what you have; we organize the first equipment records with you. We reply within one business day.

If that cannot connect, the form opens your email app instead. Want to talk? book 20 minutes.

Answers cite sourcesMissing proof is called outRecords stay exportableYou approve every fact

What to try first: Start with one machine, one nameplate photo, and one repair invoice. Ask what fixed this last time. Your records stay exportable, and every answer shows the sources behind it.

FAQ

Short answers for busy operators.

Is there an equipment maintenance app?

OctoVault runs in the browser on desktop and phone — nothing to install. The maintenance log app is wherever the machine is: open its record, add a photo or note from the floor, and ask questions right there.

Can it replace our maintenance tracking spreadsheet?

Yes — CSV import is live. Every row becomes an equipment record you can attach proof to and ask questions of.

Is this a CMMS?

No. OctoVault doesn't schedule crews, assign jobs, or track time — keep whatever runs your work. OctoVault is where what-happened lives: the fixes, manuals, warranties, invoices, and notes, answerable with sources.

What if the AI misreads something?

Nothing lands in a record until you approve it. Every answer shows its sources, and when proof is missing OctoVault says "missing" instead of guessing.

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